OFFICE SERVICES MANAGER AND PROJECT LOGISTICS COORDINATOR

Purpose

During the Chester, SC facility construction performs site logistics, administrative and other support for engineering, construction, and operational (OPS) team.

After completion of facility construction, the office services manager is responsible for overall front office activities including the reception area, mail, large purchasing requests and facilities. The position is also responsible for directing and coordinating office services and related activities, including developing and supervising programs for the maximum utilization of services and equipment. Arranges for internal office moves and provides arrangements for office meetings. 

Essential functions and responsibilities include, but are not limited to:

Before and through duration of facility construction;

  • Proactively manage and coordinate critical site logistics including, but not limited to;
    • travel arrangements for engineering, construction, and OPS
    • temporary housing for engineering, construction, vendors, and other Roseburg resources
    • Transportation/travel arrangements and logistics for engineering and construction teams
    • coordinates catering, temporary office space (off-site and on site trailers), temporary restrooms, janitorial services, and security services
    • orders and maintains office supplies
    • coordinates site visits, schedules meetings, and meeting space
    • coordination and support for site and Springfield Human Resources for recruiting, hiring, benefits and other related human resource functions
    • serve as an on-site, local contact point for external communication and coordination, e.g., vendors, local businesses, community, etc.
    • filing and data management
    • provide general administrative duties to the OPS team
    • other duties as assigned

After facility completion;

  • Provide support to plant manager and other site management
  • Organizing, scheduling and coordinating meetings, prepare materials and facilities, including meals, and distribution of any follow-up communications
  • Preparing and processing reports
  • Process purchase orders and submit purchase requisitions 
  • Filing and data management 
  • Consistently execute any and all special projects as requested 
  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
  • Supervises and coordinates overall administrative activities for the office services department
  • Supervises the maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities
  • Negotiates the purchase of office supplies and furniture, office equipment, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions
  • Supervises the maintenance of office equipment
  • Manages the day-to-day operations of the office (maintenance coordination and functionality)
  • Participates as needed in special department projects
  • Works closely with corporate IT on the business network needs and local data center
  • Other duties as assigned  


To be considered for training, please answer the following questions. Check the box if your answer is yes.

Are you willing to travel during design & construction of project? (~20% for 1st year of project. Once project is complete travel will be ~5%)

Do you have an associates degree in business administration or related field with 4+ years related experience? (Bachelor’s degree in business administration or related field with 5+ years related experience preferred.)

Do you have a high level of proficiency in Microsoft Office (Word, Excel, PowerPoint, Access, Outlook and SharePoint)?

Do you have excellent verbal, written and interpersonal communication skills? (Experience with community involvement (chamber of commerce meetings, events, etc.) preferred.)

Are you detail oriented with high level of accuracy?

Do you have the ability to maintain continuity of assigned work with frequent interruptions and under complex or stressful situations?

Do you have flexibility and ability to manage multiple tasks?

Do you demonstrate and project professionalism with a high degree of diplomacy, tact, and judgment?

YES

Do you have strong problem solving and analytical skills?

YES

Do you have excellent organizational and time management skills?

YES

Do you have the ability to work in and maintain a highly functional team environment?

Do you have the ability to work well with all levels of internal management, staff and vendors?

Can you maintain discretion and sensitivity to confidential company matters?

Are you proactive and have initiative?

Do you have personal alignment with Roseburg’s Core Values?

Are you able to answer "yes" to each of the questions above?

YES               NO